PRIVACY POLICY
The Website
Where we do collect your information, we tell you why we need it. We only use information gathered from the website for obvious purposes. For example, if you request information, we need to know who you are and how to contact you, so we ask for that information.
We do not share your details with any third parties without your consent.
We only use cookies for temporary purposes, they expire when you leave the site. This allows us to improve your experience of our website. For example, one area of the website needs you to log in. When you have logged in we keep information to save further identity verification.
We may use any information submitted to us by you to provide further information about the products / services we offer or to assist you in answering any questions or queries you may have submitted.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that UWM Accountants participate on are subject to the terms and conditions as well as the privacy policies held with each social media platform respectively.
We advise you to use social media platforms wisely, with due care and caution in regard to your own privacy and personal details. UWM Accountants will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact us directly by telephone, email or in person.
How we use your data
Customers
We hold information about customers and prospective customers to enable us to contact you. The personal information we hold is your name, and maybe address, email address and telephone number. We do not store credit card details. We hold financial data regarding you and your business to enable us to provide the accountancy and tax services you obtain from us.
This information is disclosed to employees of UWM Accountants, specialist contractors and contracted processors and Government bodies that require this information such as but not limited to HM Revenue & Customs.
After this we may contact you as a prospective customer unless you ask us not to. We will store financial information for 7 years.
The legal basis for processing your data is ‘contract’ while you are a customer. When you are no longer an active customer, it is ‘legitimate interest’.
We do not use your personal data for any automated decision making or profiling.
Your rights concerning your personal data are:
- You can ask to see the personal data we hold about you and we will provide this free of charge
- We will update the personal data to correct errors when you tell us about them
- We will supply you with a copy of the personal data we hold about you if you ask us to
- We will stop processing your personal data if you tell us to
- We will delete your personal data if you ask us to as long as it is no longer required to fulfil the contract between us and there is no legal requirement to hold this information.
If you wish to exercise any of these rights please contact us by email at dpo@uwm.co.uk.
If you are unhappy with the way we have managed your data or you feel we have not handled your request correctly you have a right to complain to the UK regulator, the Information Commissioner’s Office www.ico.org.uk
If you reside outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence
Employees
We hold information about employees of UWM Accountants to enable us to employ, pay and manage your work. We might also hold information about a next of kin in case of emergencies.
While you work with UWM Accountants we will keep information about your attendance. This is also used to keep you safe in case of fire. We hold information about your recruitment, about training and development, and about your performance. We also use cameras for security and safety purposes. We might keep information about disciplinary proceedings.
Next of kin information is destroyed when you stop working with UWM Accountants. Other records are held for longer, including the dates of your employment so we can provide references.
This information is not normally disclosed to anyone except Human Resources and Department Managers.
In case of a dispute, or for legal purposes, we may need to disclose this information to the authorities or to other legal professionals.
The legal basis for processing your data is ‘contract’ whilst you are an employee, sometimes ‘legal requirement’ in case of certain records, such as payroll. Where we hold next of kin information, it is on the basis of ‘consent’.
We do not use your personal data for any automated decision making or profiling.
Your rights concerning your personal data are:
- You can ask to see the personal data we hold about you and we will show you, free of charge.
- We will update the personal data to correct errors when you tell us about them.
- We will supply you with a copy of the personal data we hold about you if you ask us to.
- We will stop processing your personal data if you tell us to.
- You can ask to see the personal data we hold about you and we will show you, free of charge.
- We will update the personal data to correct errors when you tell us about them.
- We will supply you with a copy of the personal data we hold about you if you ask us to.
- We will stop processing your personal data if you tell us to.
If you wish to exercise any of these rights please contact us, our contact details can be found here….
If you are unhappy with the way we have managed your data or you feel we have not handled your request correctly you have a right to complain to the UK regulator, the Information Commissioner’s Office www.ico.org.uk
If you reside outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence
Suppliers
We hold information about suppliers to enable us to contact you. The personal information we hold is your name, job title, and maybe your work email address.
This information is only disclosed to employees of UWM Accountants and contracted processors. For example, we pass on your bank details to our bank to process a payment for you.
The legal basis for processing your data is ‘contract’ while you are a supplier. When you are no longer an active supplier, it is ‘legitimate interest’ because we may want to order from you again.
We do not use your personal data for any automated decision making or profiling.
Your rights concerning your company or personal data are:
- You can ask to see the company or personal data we hold about you and we will provide this free of charge
- We will update the company or personal data to correct errors when you tell us about them
- We will supply you with a copy of the company or personal data we hold about you if you ask us to
- We will stop processing your company or personal data if you tell us to
- We will delete your company or personal data if you ask us to as long as it is no longer required to fulfil the contract between us and there is no legal requirement to hold this information.
If you wish to exercise any of these rights please contact us, our contact details can be found here….
If you are unhappy with the way we have managed your data or you feel we have not handled your request correctly you have a right to complain to the UK regulator, the Information Commissioner’s Office www.ico.org.uk
If you reside outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence
